RPL lifecycle

RPL application lifecycle

Audience: all
Status: specced
Owns: product + backend
Depends on: Domain entities, Policies

Proposed vocabulary

Stage and status codes below are a working mock. Revert or rename when business confirms final enums.

An RPL application moves through stages. Within a stage it has a status. Composite examples appear after the tables.

Stages (ordered)

Code	Label
DRAFT	Application drafting
CENTRE_REVIEW	Centre review
PAYMENT	Payment to centre
EVIDENCE	Folder arrangement / evidence collection
INTERVIEW	Panel interview
INTERNAL_VERIFICATION	Internal verification (IQA)
EXTERNAL_VERIFICATION	External verification (EV)
CERTIFICATION	Certificate issue / collection
CLOSED	Terminal

Statuses (reusable)

Code	Meaning
IN_PROGRESS	Actor is working
AWAITING_ACTION	Waiting on a specific actor
ATTENTION_REQUIRED	Feedback; candidate or prior stage must fix
APPROVED	Gate passed; advance stage
REJECTED	Gate failed
APPEAL_OPEN	Appeal / discussion chat open
SCHEDULED	Interview booked
COMPLETED	Stage work finished

Close reasons (when stage = CLOSED)

Code	Meaning
CERTIFIED	Certificate issued / collected path finished
WITHDRAWN	Candidate or centre withdrew
GAP_TRAINING	Interview unsuccessful; LMS recommendations
REJECTED_FINAL	Failed a terminal reject path

Happy path (summary)

1. DRAFT — Candidate fills application; NIN verified required before submit; otherwise stuck in draft.
2. CENTRE_REVIEW — Submit → centre assigns reviewer → accept or ATTENTION_REQUIRED.
3. PAYMENT — Candidate pays centre; required before facilitator assignment.
4. EVIDENCE — Facilitator assists folder/evidence; feedback opens chat; approve → interview.
5. INTERVIEW — Panel of three (one head); forms + digital sign-off; candidate consent or appeal; fail → CLOSED + GAP_TRAINING.
6. INTERNAL_VERIFICATION — IQA reviews; centre forwards toward awarding body.
7. EXTERNAL_VERIFICATION — EV (not an assessor at that centre) samples/validates.
8. CERTIFICATION — Awarding body issues; centre marks collected / candidate downloads if digital.

Example composites

Stage	Status	Meaning
DRAFT	IN_PROGRESS	Filling form; NIN not verified
DRAFT	AWAITING_ACTION	NIN verified; can submit
CENTRE_REVIEW	ATTENTION_REQUIRED	Candidate must amend
EVIDENCE	AWAITING_ACTION	Awaiting facilitator assignment
INTERVIEW	SCHEDULED	Interview booked
INTERVIEW	APPEAL_OPEN	Candidate appealed evaluation
CLOSED	COMPLETED + reason GAP_TRAINING	Unsuccessful interview

Concurrent application rule (summary)

A candidate may only have one active (non-draft) application path per policy: after submit, starting another is blocked until feedback/ATTENTION_REQUIRED handling or {x} days without centre response (exact {x} TBD — see Policies).